Meetings & Events

The success of your event is based largely on the quality of services provided by the people you have contracted to transform your requirements into the best possible program. 

MeetingSmart has over 20 years of experience in the Hospitality industry. We work with restaurants and event venues, providing our clients with an outstanding experience.

Contacting MeetingSmart at the very beginning is the Smart Start. We will assist in sourcing the best venue available and provide you with a detailed proposal, based on your requirements.

Our high level of personalized service and attention to detail is what defines the very nature of our event planning company.

MeetingSmart can help you make Smart choices for the best event.

• Minute attention to detail

• Expertise

• Experience

• Highest Level of Professionalism

• Impeccable Time Management

• Proactive Mind-Set

• Adding Value to Clients’ Requirements

• Commitment to Achieve the Best for our clients

• Source a venue that is available on your selected date

• Ensure they can accommodate your group size 

• Design the event and create the budget 

• Make certain the ambiance at the venue suits your needs 

• Work with the venue to guarantee they can adhere to your budget

• Confirm that they are able to provide all dietary options

• Ensure that they are able to accommodate your specific needs such as private rooms,  AV equipment, parking, etc. 

• Assist our clients in setting up their event from pre-planning through post-planning

• Plan and operate catered events including menu planning, event themes as well as décor and entertainment.

• Provide assistance and be a resource for the on-site event team as well as other vendors on-site.
  
  

MeetingSmart is your expert Ground Transportation Management company, providing you with the most reliable and dependable service.  We dedicate one of our team members to work exclusively with you, from planning and budgeting through to operation.

We work with you to:

• Adhere to your budget
• Suggest the best options
• Provide Arrival and Departure manifests in alphabetical and chronological order
• Confirm reservations and make cancellations as instructed
• Set up a pre-conference meeting to go over all program details with you
• Automated email and text alerts for the following: 
  -Confirmations
  -Driver on-Location alerts
• Scheduling a debriefing at the end of your event
  

Take advantage of our years of experience to assist you with all your needs, including:
- Manifest Management
- VIP Services
- Tours & Activities
- Dine- Arounds
- Dinner & Theatre transfers
- Airport Transportation

MeetingSmart can provide you with experienced, knowledgeable Travel Directors and assist staff to help you run your meeting or event. They become an extension of your company and will your guests with an exceptional experience. 

SMART STAFF

MeetingSmart has access to some of the best travel staff available. All of our Travel Directors are highly qualified and have years of experience working and traveling with groups all over the world. We guaranteed you will not be disappointed, and your guests will have only rave reviews on the service provided to them by "your" staff.

Our staff will be with you every step of the way to handle everything you need. These Travel Directors will efficiently handle the following area:

- Lead Program Manager
- Area Leads
- Housing
- Transportation
- Food & Beverage coordination
- Meetings & Break-outs
- Registration & Hospitality
- VIP Services
- Shipping & Receiving