Expert Venue Sourcing for Meetings & Events| MeetingSmart

Sourcing Specialist for all your Meetings and Events!

Who We Are

We’re a corporate dinner sourcing partner built for busy professionals who need flawless events without the planning burden. With deep experience in the medical, pharmaceutical, and financial sectors, we understand the unique requirements of KOL dinners, client entertainment, advisory boards, and leadership meetings.

Our Mission

To make corporate dinner planning effortless by delivering curated venues, exceptional service, and reliable execution every time.

MeetingSmart has partnered with Reposite/Cvent to provide you multiple sources via one resource.

Instead of spending countless hours sourcing vendors, managing back and forth communication, waiting for supplier responses, and updating outdated information to create proposals, start with MeetingSmart for a Smart Start.

We source the best suppliers based on your unique needs and deliver a detailed proposal within 72 hours, making it easier for you to make informed, smart decisions for your event.

Let MeetingSmart help you create an unforgettable event with the best choices at the best value.

Our Values

Responsiveness — fast answers, fast options
Professionalism — polished communication and on‑brand execution
Quality — vetted venues and elevated experiences
Trust — consistent, dependable service

MeetingSmart brings over 25 years of expertise in the Hospitality industry. We specialize in working with restaurants, event venues, hotels, caterers, transportation companies and more to deliver exceptional experiences for our clients.

Sourcing Hotels

Hotel Sourcing for Business Travel & Events

MeetingSmart provides an exceptional selection of hotels, ensuring that you have the best venues for your meetings, within your budget. With your unique requirements in mind, we source a full suite of services, including:

A variety of accommodation options, along with

Business and Conference facilities tailored to your

needs

Well-planned meal services
Making sure your AV requirements are met
And much more......

We are dedicated to ensuring that the meeting space you choose perfectly aligns with your expectations, making your event both successful and seamless.

Identifying the space and providing tools for your next great event!

CORPORATE‑FOCUSED

Onsite Staffing Solutions for Meetings, Conferences & Corporate Events

We understand the demands of corporate events — precision, timing, and flawless execution. Our staff is trained to support:

Registration & check‑in
Hospitality desks
Airport meet & greet
Room monitors & directional staff
Dine‑around coordination
VIP support
General onsite logistics

We act as an extension of your team, ensuring your attendees feel supported from arrival to departure.

Sourcing Lunch & Dinner venues

Venue Selection: We identify and source the best venues tailored to your specific event requirements. And ensure the supplier meets your needs.

Availability Check: We verify that the selected venues can accommodate your group size and are available on your desired dates.

Budget Management: Our team collaborates with the venue to ensure that all costs align with your budget, finding solutions to maximize value.

Dietary Options: We confirm that the venue can provide a range of dietary options to cater to all attendees, from allergies to preferences.

Ambiance: We make sure the atmosphere of the venue aligns with the tone and theme of your event, enhancing the overall experience.

Specific Requirements: We also ensure that the venue can meet all your specific needs, including private rooms, AV equipment, parking facilities, and any other requests you may have.

With our comprehensive approach, you can rest assured that every detail is meticulously planned to create a successful and memorable event.